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5 Hidden Office Supply Expenses to Expect

admin : October 2, 2017 1:00 pm : Main Posts, Office Assessment, Portland, Vancouver

Stationery and office supplies on a blue paper background

Running a successful business comes with a lot of perks and rewards, but also with a long list of expenses.

You need to put money aside for computers, Internet and phone lines, office furniture, utilities, wages, insurance, employee benefits and more.

But aside from these basic costs, you’re probably miscalculating the money that goes to minor things like office supply expenses. And because these are items you keep restocking, you may be spending more money than you need.

Hidden costs can do a lot of damage on your budget if you don’t know how to control them.

So keep reading to discover 5 office supply costs to expect in your office and how to handle them.

1. Printing Machines

Printing is possibly one of the greatest expenses in an office. But it’s a necessity, so there’s not much to save money on.

Since almost everyone in the office uses the printer on a daily basis, what you can do is make sure people are familiar with its settings.

Proper use of the printing and faxing machines will prolong their lifespan and you won’t need as many repairs or replacements.

Pro tip: Choose the more cost-effective laser-jet printer instead of ink-jet one to save money.

2. Printing Accessories

Office supply expenses quickly add up when you need to buy paper, ink cartridges and toner refill pouches for the printers.

While this may be an expected cost, it still takes up a big chunk of your budget.

Consider several manufacturers when you order these supplies. For instance, you may need a better-quality ink, but you can save some money on cheaper paper.

3. Folders, Pens, Paper and Staples

If you look at your own and your employees’ desks and drawers, you’ll probably find a week’s worth of office supplies just laying there.

Things like pens, staples, pins and markers are easily displaced, resulting in desks cluttered with unused supplies. And while you shouldn’t expect everyone to use up everything, you can encourage them to be more mindful.

You might reduce these office supply expenses by doing inventory. See how much is left unused and order less next time.

4. Office Furniture

Office furniture like desks, chairs, lighting, recycle bins and computers also count towards office supplies.

Luckily, these are items you don’t have to restock often, so you can omit them from your monthly budget.

However, improper use can lead to maintenance and repair expenses, so you should have this hidden cost in mind.

5. Your Suppliers

If you procure through your receipts, you’ll find a lot of your hidden office supply expenses come from inefficient suppliers.

You can try to find new, more affordable suppliers or discuss the issue with your existing ones. See if they can work out a plan for you or offer additional bulk discount.

Alternatively, ask them how they handle their own hidden costs. You can always learn something from other business owners.

Now You Know How to Plan for Office Supply Expenses!

Running a successful business and turning a profit is possible, but you should consider all the hidden expenses that may weigh your budget down.

Need quality office equipment and supplies? Contact us today for more information or get a free quote!

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4 Ways to Cut Costs in the Office

admin : August 23, 2017 4:36 pm : Customer Service, Document Management, Main Posts

Champion Business Solutions is helping you cut costs in the office.

How? Unnecessary cost can be attributed to printing and printer ink. There are many simple tweaks, tricks, and tips to take control of your office.

Don’t waste time and money when there are solutions all around you. Discover how our team is helping you save money!

Modify Your Documents

One of the most relatively simple and responsible ways to cut costs and create an efficient printing environment is to look over your documents. Shrink documents in Microsoft Word or other programs you’re using and look for large, unnecessary gaps or breaks in the document. A simple change can make the most of your paper.

Go Double-Sided

The unsung hero of the printing world is double-sided printing, also known as duplex printing. It’s incredible how often this simple option slips our mind. Endorse printing duplex and include it in your office’s printing policy. Printing duplex can cut your cost by 50% without having to sacrifice information.

Think Green

Does your office have a high workflow? When it comes to your documents, choose an alternative to printing large amounts of paper.

For example, we can access most things right from our devices. If you print notes or documents for important presentations or meetings, think of making the switch to digital. Use your phone or tablet to share documents. Think outside the box and think green!

Choose Sustainable Solid Ink

According to Xerox,

“Compared with color laser printing technology, Solid Ink generates up to 90% less printing waste because there are no cartridges to dispose of and less packaging to add to landfills.”

Consider switching to Solid Ink and contributing to a greener way of doing things.

Champion Business Solutions is here to help you with every aspect of your office environment. Give us a call and start saving today!

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Energy Efficiency in the Office

admin : July 25, 2017 2:29 pm : Energy Efficiency, Main Posts

As an office, there’s no better time to go green than now. Energy efficiency is an important step towards a sustainable future and this holds true in an office environment. There’s more ways to go green than most people think. Reducing your office’s carbon footprint is beneficial for your health, your company’s wallet, and for your futures. Champion Business Solutions understands what this may mean to small businesses but going green is easier than you think; the smallest change can have the greatest impact.

Buy In Bulk

Buy your products in bulk, whether it’s paper or toner, buying in bulk minimizing packaging and saves you money on shipping. Make sure you always look for words like “high efficiency” or “high capacity” when deciding on your bulk goods.

Reuse, Return, Recycle

Recycling programs for toners and cartridges have taken the office world by storm with their easy capabilities and tremendous rewards. Check out you manufacturers and ask more about their recycling program.

Consider Multi-function Devices

Multi-function devices are a must-have for businesses that need an all-inclusive machine for all their office needs. If your business has multiple smaller machines (black and white printer, scanner, fax, etc.), a multi-function printer (MFP) will give you all of those capabilities in one machine. They even use environmentally friendly and cost-efficient solid ink. According to Xerox, MFP’s use 90% less waste than a color laser printer. Solid Ink also eliminates spills and stains!

Energy Star Compliance

Energy Star compliant products are a no-brainer in the office environment. Save money on your energy bills with devices that recognize your businesses unique usage patterns and automatically go to power saving modes to increase efficiency.

Rethink Paper

Reuse, recycle, and reprint. Or perhaps think about going paperless. There has been ongoing discussions in the industry about whether paper is obsolete or not. While it is decidedly not obsolete, it is being used less than previous years. You may want to consider going paperless for certain documents or reports and sticking to paper only when it’s necessary.

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Choosing a Digital Printer

admin : June 12, 2017 5:33 pm : Main Posts

choosing a digital printerIt’s the beginning of summer and after a busy holiday and spring season, we’re all breathing a little easier. It’s time to get back on track, catch up on work, and prepare for the busy Autumn months!

One item on many businesses agenda is a new copier, printer, or MFP. Unfortunately, it’s usually in the busy months that companies realize how unreliable their office devices can be. Now is the time to right that wrong and invest in a solution that works.

Champion Business Solutions is helping you make the right decision the first time! Read below and discover where your choices may lead you and a few of the questions you need to ask yourself.

What to Look For

First and foremost, your business should know what functions you absolutely need. Larger operations with a higher print volume is going to need more than a small office that only dabbles in black and white.

Decide what features you need. Common features include:

  • Copy
  • Print and Mobile Print
  • Scan to network/Scan to Email
  • Walk-up Fax/Lan Fax

You may want to consider the excellent quality of laser and solid-ink printing for your in-house documents.

Every company should also consider security. After all, is there ever a time when is security not important?

Not only before the investment, but when you dispose of your device, security should be top of mind in today’s network/internet environment. Be sure to understand the included and optional resources available to keep your data secure.

Understanding Your Choices

It’s not as simple as deciding between color or black and white anymore. The analog printers of the past have been long gone, replaced with their digital counterparts.

Our team is taking you through what it means to go digital, the intricacies of new versus used, buying versus leasing.

Deciding on Digital

Paper will never fully leave an office. The shift towards digital, however, is a natural progression in our digital world. Thankfully software and digital processes are making the shift towards the Cloud a less-daunting process. Make the shift and manage your files in one secure online format.

Champion Business Solutions is helping you stay proactive while providing effective solutions to everyday issues.

New vs. Used

One of the most common questions many business owners face when deciding on new office equipment is the cost-effectiveness of purchasing new versus old machines. There is no right answer; it depends on the nature of your business, your productivity, output, and whether a new machine is in your budget. There are pros and cons within each decision. A new unit is going to be pricier, but a used unit runs the risk of poor performance.

Take a look at your workload, budget, and don’t forget to factor in repairs and maintenance. Don’t be shy to ask us what’s covered in our service plans and how much is under warranty. It’s better to ask now, rather than find out later.

Buy vs. Lease

This is another big question for many business owners, and one that is also not black and white. Buying is, obviously, a more expensive, up-front option, however leasing has the addition of tax incentives.

Remember that copier leases are similar to those for an automobile: it’s based on usage. Many times, that estimate has to be exact. Go over your monthly allotment, and you could be hit with a pricey bill of surcharges. If you have a strong handle of your input and output, leasing may be a more sustainable option.

Champion Business Solutions has the local solution for your heavy workload. Whether you’re a small business or a global conglomerate, we’re helping offices dust their desks off and simplify their processes. We are providing the Portland area with the best selections for your business. Find the perfect equipment for your business and identify your needs.

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Everything You Need to Know About Office Assessments

admin : May 18, 2017 3:30 pm : Main Posts

Everything You Need to Know About Office Assessments Office assessments may not be on the top of your list but they should be. If you have new devices on the way, are considering upgrading, or you’re finding that your bill is increasing and jobs aren’t being performed that way you’ve been hoping, office assessments are a great way to optimize your work space.

Printers and other multi-functional devices are an imperative part of every day in the office. From clients to employees, the efficient performance of your printers is an integral part of your business’ success.

So how can you maximize your success? Office assessment is a cost effective way to pinpoint where there is unnecessary waste, what your print environment is like, and areas of improvement.

After all, Xerox said it best:

“It doesn’t matter what size your business it; if you want to get output costs under control and set the stage for improvements in productivity and work process, you have to start with an assessment.”

Making the Most of Your Office

When you schedule an office assessment, you are giving experts the opportunity to collect data that can identify areas of opportunity within your document infrastructure and help us develop a plan of action to get your business where it needs to be. It’s not uncommon for businesses to go unaware of these problems. A Corporate Printing study by the IDC identified that companies can spend between 2-3% of their annual revenues on documents and document-related issues. Within your printer and multifunctional devices, there can be hidden cost areas that you may not even be aware of.

Office assessments are the easiest, most effective way to deal with possible printer issues and develop a solution towards them. Typically there are four areas in an office assessment that we focus on: Management Process, Supplies, Device Proliferation, and Hidden Costs. Within each of these, experienced technicians look at your devices, within your network and IT areas, as well as delve into input, output, and your environmental impact.

Don’t waste your time and money with troubled devices; contact us today for your office assessment and start saving today!

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Strut Your Stuff On National Small Business Week

admin : April 19, 2017 5:34 pm : Main Posts, Portland, Print, Vancouver

small business weekWe are proud to celebrate our tight-knit community and valued customers throughout National Small Business Week. Between April 30th and May 6th, small businesses are given the recognition that they deserve.

While the size of a small business is subjective, we are proud to be a tight-knit operation that’s been serving small businesses since 1993. Our team has a long past serving small businesses. In fact, Champion Business Solutions President Robert DeLabitoria has been serving small businesses since 1983, providing value, honesty and good ol’ fashioned service.

Our team’s sole focus is always on you, the client. This week, we’re reminded of our appreciation to all of the businesses that have supported Champion Business Solutions. We’d like to give back by letting you in on some trade secrets that will help your business grow.

Below we’ve highlighted a few trends that every business, small and large, should be aware of.

Pushing Towards Digital 

Paper will never fully leave an office. The shift towards digital, however, is a natural progression in our digital world. Thankfully software and digital processes are making the shift towards the Cloud a less-daunting process. Make the shift and manage your files in one secure online format.

Champion Business Solutions is helping you stay proactive while providing effective solutions to everyday issues.

Pocket-Sized Businesses

Today, your office is in the palm of your hand, literally and figuratively. If you haven’t already incorporated a mobile solution it’s time to start building your strategy. The software and options ar endless for an on-the-go solution. Industry leaders are providing businesses with the tools and equipment they need to make the shift, including the Xerox® Duplex Travel Scanner, which recently won “Outstanding Mobile Scanner for Business” in BLI’s Winter 2017 Pick Awards.

With a travel scanner, employees can scan to email, cloud services, network folders, Microsoft SharePoint, and other platforms with just a few clicks, and it is USB powered, enabling employees to convert paper documents to searchable PDF files.

Big changes do come in small packages!

Work Smart

Smart solutions will have a huge impact on SMBs thanks to cloud-based platforms that bring automation to businesses of all sizes, at minimal cost. The new Xerox VersaLink® range of coloexceed the capabilities of traditional MFPs and printers, empowering you to simplify complex workflow steps into a single click with an ever-growing list of intuitive apps that connect you to the cloud services you use every day from the Xerox App Gallery.

Use the technology you have to work smart while you work hard.

Duck and Cover

As the use of cloud-based software and scanning grows, so do concerns about securing the information they carry. New Versalink® products from Xerox take care of these concerns by forbidding unauthorized users to access your device without local authentication and/or card authentication. For an extra layer of security, VersaLink harnesses stringent data encryption, secure overwrite, as well as security on individual documents, allowing you to focus on your business and not worry about looming data threats.

Champion Business Solutions has the local solution for your heavy workload. Whether you’re a small business or a global conglomerate, we’re helping offices dust their desks off and simplify their processes. We are providing the Portland area with the best selections for your business. Find the perfect equipment for your business and identify your needs.

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Questions To Ask Before Buying an MFP

admin : March 3, 2017 6:42 pm : Document Management, Main Posts

Multifunction printers (MFPs) are the swiss army knives of the office. They copy, print, fax, scan, as well as other functions as well. The complication is the variable nature of the other functions, and you want an MFP with the right functionality for you.

Before you buckle and buy a brand new machine, you need to be sure that you’re purchasing the best unit for your business. Ask yourself these questions to narrow down the features you need.

“What functions do we really need?”

  • Copy
  • Print and Mobile Print
  • Scan to network/Scan to Email
  • Walk-up Fax/Lan Fax

“Do we need a Color or Black & White machine?”

You may want to consider the excellent quality of laser and solid-ink printing for your in-house documents. From Marketing materials to Accounting reports and, don’t forget Invoicing with alerts in red will improve your Accounts Receivables.

“How are we going to connect the unit?”

With today’s devices, you may want to consider WiFi connectivity as well as your Ethernet cabling access. Look for simple-to-implement systems.

“How much do we usually print and what speed does our MFP need?”

These questions can go hand in hand. The number of users, the time-critical nature of your business, and the volume you produce on a daily/weekly basis all play into this question. A trained Account Executive can easily help you determine what will work best in your environment.

Do we need a “finishing” feature?”

Do you staple your output, put together booklets, or produce long runs of multi-page reports? Task such as these have been simplified and can easily product professional results.

“Is security important to us?”

When is security not important these days? Not only before the investment, but when you dispose of your device, security should be top of mind in today’s network/internet environment. Be sure to understand the included and optional resources available to keep your data secure.

“Why don’t we get what we had last time?”

Here is some of the best news: Technology investments do more than pay for themselves. They can integrate and streamline multiple office processes and free up company resources so you can devote more energy to important business areas. Check the total cost of ownership. Investing in new technology versus maintaining the old will not only minimize direct costs, but maximize all of your business performance.

Now that you’ve considered these questions, you should be in a much better position to find the MFP with the right mix of features and functionality for your needs. If you still feel like you need some extra answers, contact us today!

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Say Goodbye to Desk Clutter

admin : February 13, 2017 8:06 pm : Document Management, Main Posts

say goodbye to desk clutterThe work day is upon us.

You make your way towards your desk, coffee in hand, phone in the other. Once you make it to your workspace, you sigh. “I knew I should have organized last week.” You think to yourself as you slump in your seat, glaring at the mound of papers that’s crowding your desk and your thoughts.

A messy work space clutters more than just the hardwood table top, it clutters the mind.

Give yourself a break and make clutter a thing of the past!

Improve Your Concentration

What is it about stacks of paper that just make us nervous. There’s actually a reason behind it. LifeHacker explored the science behind clutter;

“A team of UCLA researchers recently observed 32 Los Angeles families and found that all of the mothers’ stress hormones spiked during the time they spent dealing with their belongings. Similar to what multitasking does to your brain, physical clutter overloads your senses, making you feel stressed, and impairs your ability to think creatively.”

Take the time to reorganize and give your concentration the boost it needs and wants!

Improve Your Mood

Maybe some of your documents are sales that turned sour. They could be menial tasks you can’t seem to squeeze in. Take a moment at the beginning or end of the day to sit down, take a deep breath, and finally sift through the papers that are cluttering your desk. Not only may the process be therapeutic, it will improve your overall mood.

“We hang onto far more objects than we need, and, instead of motivating us, they become talismans of guilt and shame.” Author June Saruwatari says.

Even if you’re the sort of person that likes a little mess, in the workplace a clean and organized desk is the first step towards a clean and focused mind.

Shoot for the Clouds!

You don’t always have to shoot for the stars to make a difference, the clouds will be just fine! Scanning is the office’s most under-utilized tool. There’s a negative connotation that has been needlessly ascribed to scanning. It’s viewed as old and ancient when it’s anything but. The service, like all of it’s feature counterparts, has adapted with the future in mind.

Did you know that Xerox’s ConnectKey allows you to scan from your printer to the cloud. Now you can scan documents and reports directly to DropBox, Google Drive, or any other cloud-based service directly from your MFP.

From “Desk Mess” to “Heck Yes!”

Champion Business Solutions has the local solution for your heavy workload. Whether you’re a small business or a global conglomerate, we’re helping offices dust their desks off and simplify their processes. We are providing the Portland area with the best selections for your business. Find the perfect equipment for your business and identify your needs.

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Making Time in 2017

admin : January 10, 2017 8:36 pm : Main Posts

making time in 2017

How did it get so late so soon?
Dr. Seuss

The New Year brings many revelations and resolutions with it. While you may be focusing on your personal resolutions, don’t forget to make some professional ones as well. Personally and professionally, one of the most common resolutions is to “make more time”. Be it with family, friends, or work, we’re all looking for a little piece of that pie.

Champion Business Solutions has a few resolutions of their own, too, one of which is helping local business find more time. We can’t make more hours for the day, but we can advise simple solutions that will shave off minutes, to give you hours.

Plan Your Day

The best way to save time is to start focusing on your day-to-day. If you spend too much time sifting through your inbox, take a step back and re-evaluate. How many times are you checking your e-mail a day? Every hour? The most productive part of your day should be thirty minutes before your office doors open. Take some time every morning to drink your coffee, go over your emails, and get a head start on your day.

Helping Hands

Your heart is racing in the middle of the day. You were just given an urgent task that’s going to take up the bulk of your day. Before you panic, thinking about the fifty other things you need to complete, take a deep breath. Coworkers are our lifelines when unexpected tasks are handed to us. Delegate smaller tasks to those who can fit it into their schedule, so you can focus on the larger task. Don’t be afraid to ask for help.

The Power of Double-Sided Printing

When you think of “Time Saving Tips,” many of us don’t immediately think, “double-sided printing”. However, it should be included in your day-to-day office life. This Little Feature that Could is the unsung hero of the printer world. Double-sided printing, also known as Duplex Printing, is a simple and cost-effective way to save paper without sacrificing efficiency.

Invest in an Upgrade

The best investment your office can make is an office solution that you can trust. There are many options that you can choose depending on your price range, workload, and your business structure. Champion Business Solutions is providing office equipment to the Vancouver and Portland areas for every business needs. Choose from simplistic but efficient black and white printers or color machines for high workload.

Saving Time in Portland

Champion Business Solutions is just a call or click away to transform your business into a productive powerhouse. Blow through the competition in 2017 with the best tools in the business.

3 minutes doesn’t sound like a lot, does it? Xerox did the math and calculated that in a company of 500 people, 3 minutes add up to an astonishing 6,500 lost hours each year. Suddenly 3 minutes has a greater impact. Don’t get caught wasting hours and money this year.



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Swimming in Savings in 2017

admin : December 27, 2016 7:45 pm : Main Posts


2017 is just around the corner and here at Champion Business Solutions, we are ready to greet the New Year with open arms. We have a few business resolutions that we will work to achieve in 2017.

Creating a larger bulk of savings is on the top of that list.

Programs around the office are helping businesses take control of their input and output, especially for their print environment. Managed Print Services (MPS) is one way that you can take control of your costs in the New Year. MPS creates sustainable, cost-efficient working environments for businesses in the Portland and Vancouver, Washington areas.

MPS is more than a service, it’s an inclusive, cohesive way that businesses can manage their print environment, assess risk and subsequent solutions, save money, and build a better system. Champion Business Solutions is offering the best services and support that the area has to offer. Manage your documents and print environments with one easy system. Are your documents organized? Are you using your devices to their full potential? Will your business be here for the long run? With Managed Print Services you can ensure your future.

Overly Organized

No matter what industry you’re in, documents are an integral part of your system. MPS is allowing businesses a way to organize their files in an easier, accessible system. Whether you have electronic or paper files, MPS is building you a better system.

Utilizing Utilization

Multifunction printers are already impressive in their own right. They have the ability to print, copy, fax, scan, but do you know that you can also use your device to archive, sort, and route documents. Our technicians can train you on MPS and all of its capabilities. 2015 is the year to begin your scanning process! With MPS you can now use ERP, ECM, or other cloud-based systems like Dropbox to scan directly to the designated folders, starting your process towards a paperless office.

Saving Up With Sustainability

MPS is sustainable in every sense of the word; it’s green, affordable, increases productivity, and lowers risk. Managed Print Services can save SMB’s printing costs by:

  • Measuring the total actual costs of printing, including Total Cost of Ownership (TCO) for all copiers and printers, as well as any costs associated with outsourced printing.
  • Reduce unnecessary printing, including unwarranted color and/or single-sided prints.
  • Lowering paper costs by utilizing bulk orders.

It is a secure way to ensure that your office is successful, safe, and sustainable. Your employees will thank you for it. They, and you, will no longer have to worry about your print environment. Managed Print Services takes all of your printing concerns and finds solutions so you don’t have to. Lowering the risk in your print environment will help your business run cohesively. Fixing one problem is like a waterfall; other pegs will fall into place because of it.

Champion Business Solutions is making your everyday a little easier with our document solutions. Contact us today to discuss your office’s opportunities.

Saving With Champion Business Solutions

Champion Business Solutions has local solutions for your high workload. We are just a call or click away from transforming your office into a productive powerhouse. Sneak past the competition with the the quality of Xerox comprehension behind you.

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