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Buying an MFP

Multifunction printers (MFPs) print (and nearly all copy and scan as well), and they serve other functions as well.  The complication is the variable nature of the other functions, and you want an MFP with the right functionality for you. You will want a laser or laser-class printer (including LED and solid ink printers). You probably also want it to fax, email, and include an automatic document feeder (ADF) to scan, copy, fax, and email multi-page documents.  You may also want to add Finishing to the device.

Asking yourself these questions can help you get it.

Which functions do I really need?


Print and Mobile Print

Scan to network/Scan to Email

Walk-up Fax/Lan Fax


Do I need Color or Black & White output?

You may want to consider the excellent quality of laser and solid-ink printing for your in-house documents.  From Marketing materials to Accounting reports and, don’t forget Invoicing with alerts in red will improve your Accounts Receivables.


How are you going to connect the device?

With today’s devices, you may want to consider Wi-Fi connectivity as well as your Ethernet cabling access.  Look for simple-to-implement systems.


How much do you print and what speed should I be looking for?

These questions can go hand in hand.  The number of users, the time-critical nature of your business, and the volume you produce on a daily/weekly basis all play into this question.  A trained Account Executive can easily help you determine what will work best in your environment.


Do I need “finishing” for my MFP?

Do you staple your output, put together booklets, or produce long runs of multi-page reports? Task such as these have been simplified and can easily product professional results.


Is security important?

When is security not important these days?  Not only before the investment, but when you dispose of your device, security should be top of mind in today’s network/internet environment.  Be sure to understand the included and optional resources available to keep your data secure.


Why not just “get what we had the last time”?

Here is some of the best news:  Technology investments do more than pay for themselves.  They can integrate and streamline multiple office processes and free up company resources so you can devote more energy to important business areas. Check the total cost of ownership.  Investing in new technology versus maintaining the old will not only minimize direct costs, but maximize all of your business performance.


Now that you’ve considered these questions, you should be in a much better position to find the MFP with the right mix of features and functionality for your needs.